Visa Letters - Visiting Canada

Submission of Applications

Canada does not have a visa office in every country so it is important that delegates visit the website of the visa office responsible for processing their visa applications. Information is available on the website on how to submit a visa application and the documentation required. Delegates are encouraged to submit their visa applications well in advance of the date of the event at a Visa Application Centre or on-line E-applications (e-Apps).


This system allows clients to submit applications online. Delegates that need a visa but require their passport for other travel purposes are strongly encouraged to submit their visa applications on-line (e-Apps). Delegates that choose to apply on-line will not have to submit their passport until a decision has been taken on their applications. If required, the visa office will send the applicant instructions on how and where to send their passports to finalize the visa process.

Visa Application Centres (VACs)

VACs are commercial service providers authorized by Canada to provide specific services to applicants. VACs provide a number of services including help applicants fill out forms, answer questions and ensure that applications are complete, thereby reducing unnecessary delays or refusals due to incomplete applications. Applicants that are required to provide biometrics information as part of the visa application process can do so at a VAC. Additional information on the biometrics requirements is available at the IRCC website. VACs send applications to Visa Offices and transmit decisions to applicants in a secure and confidential manner. VACs do not process visa applications and play no role in the decision-making process

Visa Applications Processing Times

Processing time for visa applications vary depending on the office and the time of the year. Participants should be encouraged to apply early for their visas, and to submit complete applications including all supporting documents. Please visit the IRCC website for information on the time it takes to process visa applications at the various visa offices.

NEW - Electronic Travel Authorization (eTA) – Effective as of March 15, 2016.

eTA is a new requirement for travellers who were previously able to travel to Canada without prior authorization. We invite you to consult the IRCC website regularly for information updates on eTA.

HOWTO - Submitting the Final Version of Your Paper(s)

Before you can upload your final camera ready paper you must:

  1. Submit each of your accepted papers to PDF eXpress for format checking (more info).
  2. Login to EDAS and select one of your accepted papers.
  3. Click on the Register icon that looks like a blue ticket.
  4. Register for the conference at one of the non-student rates offered.
  5. IMPORTANT: Make sure you add all you accepted papres to your basket.
  6. Submit the IEEE copyright form for each paper.
  7. Finally, you can upload the final version of each of your papers.

Failure to register before the deadline will result in automatic withdrawal of your paper from the conference proceedings and program and the paper will not be submitted to IEEE Xplore. Accepted papers MUST be presented at the conference by one of the authors, or, if none of the authors are able to attend, by a qualified surrogate. Failure to present an accepted paper will result in the paper not being submitted to IEEE Xplore.

Any questions about the instruction above or about registration should be emailed to

Poster Instructions & Size

Poster board dimensions are 8'x4' or 243.84cm x 121.92cm (WxH).

Standard poster specifications are: 45"x34" (WxH).

Cruise - Tuesday Evening Event

Enjoy a 2.5 hour leisurely cruise past the downtown skyline, the cruise ship terminal of Canada Place, the Mountains of the North Shore, Stanley Park and more. Take in the sights and sounds of the city as you enjoy delicious West Coast-themed cuisine. You'll have the best spot in Vancouver to watch the sun slowly disappear into the Pacific Ocean.

Click here to watch a video clip of the Sunset Dinner Cruise

Recommended in Where Magazine's Essential Vancouver as one of the top ten "Best Views' in Vancouver.

There are a limited number of tickets. Get your tickest when you register fo the conference.

Canada Industry Forum - Wednesday Afternoon Event

Grow Your High-Tech Business

CCECE 2016 Conference and the IEEE Canada Industry Relations Committee invites you to attend a forum on growing your high technology business.

The forum will cover the technology support ecosystem including national, regional and provincial support programs as well as local industry led support organizations such as industry associations, accelerators and funding groups. The forum will include presentations and Q&A with government program experts, accelerator leaders and successful entrepreneurs who have used these services to build profitable companies. Read our brochure.


13:00 — 13:30
13:30 — 13:40
Opening Remarks
13:40 — 14:35
Accelerator Panel - Representatives from business accelerators discuss their various support programs for young technology companies.
14:35 — 14:50
14:50 — 15:45
Government Panel with representatives discussing their technology and business development support programs.
15:45 — 16:25
Industry Veteran Panel - Experienced entrepreneurs describe how they used the various programs to grow their businesses.
16:25 — 16:30
Closing Remarks followed by networking


  • Forum is free for all registered conference attendees.
  • Forum is free and open to the general public, but non-conference attendees must register via EventBrite.